Citizens of the World Los Angeles

Executive Assistant (Regional Support Office)

US-CA-Los Angeles
Job ID
2017-1056

Overview

The mission of Citizens of the World Los Angeles (CWC LA) is to provide a socio-economically, culturally, and racially diverse community of students in Los Angeles with an intellectually challenging, experiential learning environment that develops each student's confidence, potential, and individual responsibility as citizens of the world. CWC schools:

  • Service a socioeconomically, culturally, and racially diverse community;
  • Develop students’ social and emotional skills to prepare them to become citizens of the world in an ever-changing future; and
  • Promote academic rigor through a constructivist, project-based learning approach, to support and develop children’s natural intellectual curiosity

 

The CWC LA network is growing at a rapid rate and currently enrolls 1,900 students in three high-performing schools:

  • CWC Hollywood (opened in September 2010, renewed charter approved in December 2014, currently TK-5th grade);
  • CWC Silver Lake (opened in August 2012, renewed charter approved in November 2016, currently TK-8th); and
  • CWC Mar Vista (opened in August 2013, currently TK-6th grade and growing to 8th grade over the next two years).

 

CWC LA has a Regional Support Office (RSO) that supports all CWC LA schools. We work with our network partners at Citizens of the World Charter Schools (CWC Schools), linking the schools in Los Angeles to CWC schools in New York City and Kansas City.

 

Our core values are embraced by the entire community:

  • Excellence: we demand lasting quality
  • Diversity: we are better and stronger because of our differences
  • Authenticity: we are our true selves in this work, and we are candid
  • Community: we care deeply about people. We share and build partnerships. We celebrate, laugh, and seek joy, even in the tough times
  • Change: we welcome the unknown, embracing the unexpected and new. We adapt to meet the ever-changing times. We find new ways.

 

Position Description

The Executive Assistant is a member of the CWC community who embraces the central tenets of our mission – diversity, constructivism, and progressive education. The Executive Assistant will support the Executive Director, the RSO team, and, at times, the schools within our region with non-academic operations, including office management, procurement, parent outreach support, calendar support, board meeting and governance preparation, and the maintenance of systems to run a growing network of charter schools.

 

The Executive Assistant will work closely with all members of the RSO, as well as school leadership and operations teams.

Responsibilities

 

Support to the Executive Director and Board of Directors

  • Support the Executive Director in all administrative areas, including calendar management, file management, correspondence, and other administrative tasks
  • Run Board meetings, manage correspondence with Board
  • Write Board minutes
  • Manage governance documents
  • Any other duties, as assigned

 

Office Support and Management

  • Lead all administrative functions of the Regional Support Office
  • Lead all routine clerical support for the RSO, including preparing and filing reports, leading procurement of office supplies, and auditing financial systems of files
  • Serve as main interface with vendors for day-to-day operations
  • Support Development efforts to ensure accurate fundraising reporting for all schools, follow-up on collection support
  • Process, invoice, and reconcile monthly financial transactions for the RSO
  • Depositing checks and cash for the RSO
  • Scheduling and coordinating RSO team’s events (e.g. trainings)
  • Execute mass mailings to stakeholders via Survey Monkey and MailChimp
  • Provide language translation support (Spanish or Korean preferred)
  • Any other duties, as assigned

 

Reporting

  • Providing monthly reports to support the RSO’s Director of Operations in monitoring certain financial and operational items across school sites
  • Support compilation of regular compliance reporting and the submission of reports, often delivered in person to Los Angeles Unified School District
  • Support Development efforts through periodic data analysis
  • Liaise with key vendors or partners to complete reports or collect updated materials
  • Any other duties, as assigned

Qualifications

The ideal Executive Assistant will:

  • Have 2-5 years of Executive Assistant experience (school experience preferred)
  • Be passionate about CWC LA’s mission and impact on its students and communities
  • Enjoy working in a fast-paced, collaborative, start-up environment that promotes autonomy, flexibility, and accountability
  • Be mature, humble, ethical, reflective, solutions-oriented
  • Have extreme attention to detail, a high level of organization and efficiency, and the ability to multitask
  • Be driven to achieve outcomes and demonstrate a history of exceeding goals
  • Be able to communicate effectively with diverse stakeholders
  • Have demonstrated technical skills with Microsoft Office, data management
  • Enjoy having the initiative to solve problems and follow through to complete each task and project
  • Be proficient in communication in Spanish or Korean (preferred)

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